Board Effectiveness Assessment

– this type of Survey is best conduct by an independent professional assessor

When shareholders appoint a Board of Directors, they must enable the Board to function effectively without interruption.

This assessment should be explained to the Board Members first so that the purpose is accepted.

The assessment is usually carried out once in every Financial Year.

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	Ratings
Structuring a high-performing Board	Strongly agree	Agree	Don’t know yet	Disagree	Strongly disagree
	1	2	3	4	5
1. Are the Board committees roles, structure and composition in line with the Boards requirements?
a) Role separation of the positions CEO and the Chairman
b) Role and Structure of the Board Committee
c) Composition of the Board and its Committees
2. Is the process of Board appointments and Board Committees appointment conducted in a systematic manner?
a) Process of selection is valid and reliable
b) Process is open for review by the Board
3. Does the Board conduct evaluation of its effectiveness?
a) The Board as a whole
b) Each Committee
c) Directors Contribution
4. Is the Board comprised of a well-balanced mix of capabilities? (Refer BOD Form 3)
a) Competencies (Technical knowledge)
b) Leadership knowledge and experience
5. Can the Board act to reprimand/ warn/replace the CEO if necessary?
6. Are Director’s contribution and conduct evaluated
a) Attendance
b) Capabilities / Competencies
c) Conduct

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Board Operations and Interactions Effectiveness
1. Are all Board Meetings effective?
a) Timeliness of meetings
b) Does the Board have control over the agenda?
2. Are the Board papers clear with regards to the purpose?
a) All pertinent critical issues identified
b) All information necessary for discussion presented logically.
c) Decision options analysed and clear recommendation made
3. Board deliberations
a) Open, secure and positive (form)
b) Constructive, productive, effective (content)
4. Communications of BOD decisions
a) Promptly communicated to CEO and Sr. Management
b) Communication to management covers rationale of decisions

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Board’s Role and Responsibility
1. Does the Board contribute to corporate strategy development and setting of objectives and targets?
a) Strategy development
b) Target setting
2. Does the Board’s roles include a strong overview of the corporation’s performance management system?
a) Performance management schedule formulated
b) Strategic plan and targets for FY
3. Does the Board oversee the corporations succession plans and management development plans?
a) Timely review of succession plans
b) Allocation of resources and review of management development plan
4. Has the Board ensured that all principal risks are identified and appropriate systems are implemented to manage risk exposure?
a) Principle risk register established
b) Systems in place to manage exposure (risk parameter etc.)
5. Are there adequate policies in place for investor relations and shareholders communications?
a) Availability of policies
b) Feedback report from investor agents
c) Program for shareholder communications
6. Are the Boards decisions in line with capital market expectations?
a) Seek to deliver shareholder expectations
b) Actively balance / protect interests of all stakeholders

7. Comments on the ratings (Note: Please provide explanation to support the rating you have chosen.
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